Planning a Brunch Wedding

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Weekend brunch already feels like a treat, so it's no surprise that bunch weddings have been a money saving trend for many wedding planners and couples.

If you have a couple's dream venue is already booked for their choice of wedding date, consider making a time adjustment and rather than a sit down dinner at 7 PM ask about availability of brunch at 11 AM.

Wedding planners may also suggest a brunch if clients are having a smaller wedding. It usually starts at 10 or 11 AM and runs for about four hours as opposed to the typical evening wedding that can go for 6-7 hours. In addition to saving money on the venue, clients will pay less for food and for cocktails and leave plenty of time to spend the day together, with family, or catch a flight for their honeymoon.

Brunch wedding menus are easily planned, and the decor and flowers are simpler - no less elegant - just simpler. Table linens, silver, china, can be chosen with care to reflect the couple's color palette or theme.

Consider the brunch buffet with fresh juices, waffles, custom omelettes, quiche, ham, bacon. Hors d'oeuvres like mini "pigs in a blanket" or toffee-dipped bacon kabobs and French toast sticks with maple syrup are also a great option. It is unlikely that you will host an open bar at a brunch but you can do personalized bloody Mary bars or mimosas and champagne and of course, you'll want coffee and tea.

A traditional wedding cake may feel a bit heavy in the morning, so a brunch wedding is the perfect time to adopt the "naked cake" trend which has minimal icing.  A wedding cake can even be made with tiers of crepes or pancakes, or for go the cake all together and have the caterer construct towers of doughnuts or mini cinnamon rolls.

In keeping with the theme and to add a fun touch, gifts for guest can include vintage coffee mugs, chocolate covered espresso beans, or custom teas. 

Have an exit strategy for when the party is over. A 10pm end time has a different feel than a mid-afternoon end time.  A couple may want to think about renting a car for their exit.  Some people may expect and after party, a clear getaway will make that transition easier. If families are traveling from out of town, couples may want to provide them a list of things to do in the area, particularly if the wedding is on a Saturday morning.

As one bride said about her brunch wedding - "it's more about the guests and a lot less pressure".

 Everyone loves breakfast foods, and a daytime celebration can be very special. For many couples, brunch is the answer.

I'm A Certified Wedding Specialist... Now What?

At Weddings Beautiful we know a lot of wedding experts.  So we've reached out to some fantastic wedding planners who are doing amazing things with their business and asked them to share their secrets with you.  A special thanks to our expert Crystal Marie Young-Lewis for her fantastic advice!
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Diving Head First into Business and Getting a Wake Up Call

I got my CWS and I was ready to roll. 

Actually, I was ready to roll when I ENrolled in the program, but I was seriously ready to get going with my business once I was officially certified. 

I took all that I’d learned, my energizer-bunny gumption, and dove in head first. 

But then, I got a HUGE reality check. 

Planning and designing the perfect wedding came easily. I was good at that. 

But, planning a wedding is one thing; growing your own business is another.

Booking brides every month and bringing in a consistent stream of income was h.a.r.d. 

It was easy to connect with brides once they were “in the door,” but how did I get them in the door? 

Why I’ve Never Stopped Learning (or Investing in Education)

I relied heavily on referrals, spent time brainstorming creative ways to get my name out there, and attended numerous conferences/workshops in order to extend my network and learn from different event professionals outside of my arena. I also attended every bridal show you can imagine. 

Starting my business was a huge leap of faith, but, sometimes, the only way to get to where you need to be is to leap. 

I booked events, I loved what I was doing, but despite all of my efforts, I wasn’t reaching my goals and I didn’t feel like I was creating the sustainable business I’d always dreamed of. 

So, I invested in a business coach who also ran her own successful wedding planning company.

I knew that if I was going to truly succeed at running a business that could give me the kind of lifestyle I wanted, I had to continue to invest in myself and invest in learning. 

I went from hustling to taking a step back and building the foundation of my business right. 

I set up systems, I set up processes, I learned how to use social media to market effectively, and I learned the value of viewing other wedding planners not as my competition, but as my community of professionals and friends. 

I self-published my first book: “A Girlfriend’s Guide to a Crystal Clear Bride: No-nonsense Wedding Tips from a Seasoned Wedding Planner” and continued to find ways to add value to my brides.

The more I stepped out, the more I began to believe in myself eveeeeen more and the value I had to offer. As I got the foundation right, what I was building became more solid and sustainable. 

As wedding planners, it’s easy to forget about the business and marketing side, because we want to focus on creating and organizing, BUT, we’re really only free to create the experience we hope to for our clients, when we have the right things in place. 

 

As Wedding Planners, Sometimes We Forget to Plan for Ourselves

As wedding planners, sometimes we forget to plan for ourselves and for our businesses. We plan for our couple’s weddings, but we don’t always have a step-by-step plan for how we’ll attract brides, interact with them once they contact us, and nurture them through the process of choosing us. 

We create an amazing “end” experience with their wedding, but we forget about the experience from the moment they fill out a contact form or give us a call. 

If I could offer any advice to those just starting out, it would be to spend the time to really plan for yourself and your business and to lay the foundation correctly. 

Create a proper marketing plan, be completely prepared for clients with canned email responses, welcome guides, frequently asked questions, and valuable content they’ll benefit from. Give them an experience that wows from the beginning not just from the moment they sign the contract. 

I absolutely love being a wedding planner and running my own business. Now that I’m running in the “right gear” and have trained for what I’m going to encounter, I’m even more excited about what the future holds. 

Plan for you and your business, then you can truly plan for brides and give them the type of experience that’s going to keep them sending others your way.


Crystal Marie Young-Lewis is the founder and Chief Event Extraordinaire at Crystal Marie Events located in Detroit, MI. She is also the author of the Amazon Top 100 Bestseller “A Girlfriend’s Guide to a Crystal Clear Bride.” Crystal is known for her no-nonsense wedding planning tips, her zest for life, commitment to her brides, and her out-of-the-box style and personality. Crystal Marie Events was voted the 2015 Best of Detroit Event Planner and she continues to win over brides and entire families with her authenticity and humor.

Children As Wedding Guests: Creating Kid-Friendly Wedding

 

There are a lot of reasons brides may want to include children as guests at both their wedding ceremony and reception.  There may be large families on the guest list from both the bride's and the groom's side.  To exclude the children would not be considered.  If that is true for you, children can add an extra dimension to the festivities if you make plans to incorporate their interests.   

If children are invited to the wedding and reception, be sure to let the parents know they are invited by including their names on the inner envelope of the invitation.  Some brides create a separate reception invitation to the children. 

To entertain the children, you may want to suggest a special reception area.  Include some arts and craft supplies and small toys.   Be sure to provide smocks or aprons to protect their clothing if including messy activities and hire a sitter or two depending on the number of children expected.  The children should make special cards for the bride and groom. 

Some brides arrange for a special kid friendly menu served at a separate area in the dining room.  They may eat with their parents if that is preferred or at special kids section in the reception area.  Some brides have their caterer prepare a special box lunch which contains kid's favorites 

After the arts and crafts and done and the food eaten, provide a TV with age appropriate videos and/or hire a clown or magician for entertainment.  Some parents may want to include their children in a portion of the wedding dance segment.  If yours is an evening wedding with a dance, you may wish to be sure that the children's area has cots or sleeping bags available for children who may be there through the evening hours. 

Children can have a good time and free their parents to participate if you spend some time creating a special area and activities especially for them. 

5 Qualities You Need To Make It As A Wedding Planner

 

If you want to be a professional wedding planner we can help you.  But type of person makes a great wedding planner? We asked our expert Nancy Tucker to tell us what personal qualities a wedding planner needs for a successful business.

Your heart has gotta be in it.
First you have to want to become a planner for the right reasons.  If you are in it for the money, don’t hold your breath.  Volumes of “want to be’s” appeared on the scene after the Movie “The Wedding Planner” hit the screen.  They saw the movie or went to a wedding and became enamored with idea of going to a wedding every weekend. Of those numbers few remain because they did not get into it for the right reason.  

Become a people person.
It does not matter how much of a “professional” you are if you don’t have compassion and consideration for others you will kill your business.   Case in point, I had one bride who chose to use a famous photographer because he had shot an iconic American photo.  The day of the wedding he was pushing guests and rude and inconsiderate of guests.  I never worked with him and eventually the bride told him he had done enough and he could go.  So even though his reputation preceded him, he was not wedding photographer material because he wasn’t a people person.

An eye for detail.
Next you need to be detail oriented and able to keep detailed records for several brides at a time.  This doesn’t mean you have to be so OCD you alphabetize your spices, it means you hold all of the pieces of the puzzle that make that bride’s day, so you better not be missing a piece.

Networking skills.
Then you need to know the vendors available in various categories.  It is extremely important to know professional caterers who are able to work with the low budget as well as the sky is the limit bride.  You will be recommending options to your clients based on their budget and personality.  Most importantly is learning the venues around you.  You need a point of contact at the venue, know what options are available, can you do any outside ceremony if desired and is there a plan B if the weather doesn’t cooperate.

A professional attitude.
It's important to know when you need to bite your tongue or speak your mind in different situations.  Many vendors have been left with bad feelings toward Professional Wedding Planners because of the hobby planner who came in wielding the sword only to have nothing work properly and leaving the burden on your caterer and your venue manager.  Your assurance and perfect performance are the only way to take down the shield they feel toward you.

Once you have come up with these basics you can use the knowledge from your Certification Training and you will learn something new at every wedding.  The walk into the fire is much better when you have the know how and confidence to put the fires out.

 

Church Guidelines

We find that many brides are not aware that most churches have policies in place that govern what can and cannot be done at a wedding.  While your individual church will have its own rules and regulations, in general most churches have these guidelines in place. 

Typically a church will not allow permanently attached furniture to be moved.  No thumbtacks or nails can be driven into the woodwork nor can anything be used that might deface it. 

Saucers or mats must be placed under all palms, greenery or floral arrangements that rest on the floor/carpeting or are not in waterproof containers. 

All arrangements for music, ceremony and decorations must be submitted in advance and are subject to the approval of the officiant or the wedding coordinator for that particular church. 

Floral arrangements or candles that must be taped to each pew are likely to be forbidden.  The best rule to follow is that decorations should be kept to a minimum so as not to detract from the dignity of the sanctuary. 

The church may require that its organist be engaged.  It may require that no photos -especially flash photos - be taken during the ceremony. 

In order to streamline procedures on the ceremony day, many may require that all fees be paid prior to or at the rehearsal. 

It is expected that no trash or personal belongings be left behind in the building. 

If you have not been provided with a printed set of guidelines for the place you have chosen for your ceremony, be sure to ask for clarification.  In popular months, certain weekends will likely host multiple ceremonies so churches have a right to expect cooperation from all of their wedding parties. 

Invisible Budgeting Cutting Wedding Costs Without Sacrificing Style

We hear brides lament that they want a big wedding, but they have a smaller budget.  The good news is that with the help of a wedding planner and some creativity, it can be done.  A budgeted wedding does not have to mean cheap.   Here are a few suggestions to help your client have the wedding of her dreams on a tight budget:

  • Consider invitations that are on quality paper but are not genuine engraving. 
  • For décor drama in the church or reception area, consider using rental greens in place of large floral arrangements.  The greenery adds an elegant touch and provides a perfect background for flowers added to set or reflect your color scheme.  (Visit our Pinterest and Instagram for inspiration.) Be sure that you choose flowers grown locally and in season. 

  • While a band for dancing may be your first choice, know that a good DJ can provide music and entertainment for far less than a band.   

  • Ask what events are happening before or after the wedding to see if you can share the cost of equipment.

  • Cut the cake earlier in the evening to reduce the per-hour rate for a photographer or videographer

  • Cut down on alcohol costs by providing an open bar during a cocktail hour but switching to beer and wine at dinner.

  • Stream music for the cocktail hour and save on the hourly cost for the DJ/Band.

  • Pay attention to fees, shipping costs, taxes etc. The fine print can really add up.

  • Cut a decorated cake but serve sheet cake to the guests. As an added bonus this can be pre-cut in the kitchen to streamline the serving process.

  • Encouraging guests to take pictures during the reception and share them on social media can cut back on the photographer’s bill, but you will still want a professional at the helm to insure that the critical photographs you will keep for a lifetime are beautifully done. 

  • Use seating charts instead of place cards to cut printing/calligraphy costs.

  • Consider having an hors d’oeuvres /cocktail reception rather than a sit down dinner.  In addition to being less expensive (depending on how much and what you decide to serve) it keeps the party moving as guests nibble and move among tables. 

 

 

What People Are Saying About Us

You want to be a wedding planner... but where do you start?  
How do you get certified to be a wedding planner?  What are the best wedding planner certification courses?

You have big dreams but you also have big questions.

Weddings Beautiful courses go beyond the basics, and are designed to give you the tools and the confidence to pursue your dreams. Wedding planners around the world have earned the CWS title with our online course.  What are they saying about Weddings Beautiful? Well, here's a little feedback from Weddings Beautiful Certified Weddings Specialists:

 

"I would like to take this opportunity to express my sincere gratitude in guiding me to finish this course. I know it took me a while to complete it but I really appreciate all your encouragement, understanding and patience. I would love to meet all of you one day and rest assured that everything that I have learned in this course will be used to further establish the wedding industry all around the world. Again, I thank you from the bottom of my heart."
J. Dela Cruz 

"Weddings Beautiful has given me clear, creative, and compelling information that is helping me turn my passions into a career and letting my gifts shine! The training course has enabled me to focus my creative spark to help others realize their wedding visions."
Janel B. Keen, Vivid Expressions

"I have been extremely happy and satisfied with each lesson of the training course. I have not only learned about the wedding industry, but also how to better conduct the everyday life of my business. The assignments go over everything you need to know about how to become a successful wedding planner and how to be a true professional."
Tina Zabetakis, Wedding Dreams & Party Themes

 

"The training course was great. It was extremely insightful and informative. I don't think I could have learned more anywhere else. The staff at Weddings Beautiful has been more than helpful when I have questions about an upcoming event or a concern with my business. Keep up the great work!" 
E. Murdock

"Your course has met all of my expectations. From the chapter on ‘Time’ to ‘The Ultimate You,’ I have found pearls of wisdom that reinforce my beliefs and ground my eyes to areas of my life and personality that need polishing. Thank you for providing a program that will help me move forward in my business with greater confidence and insight." 
L. Bathgate

"The training course is a detailed offering of tremendous knowledge on wedding planning. There were areas that I had never even considered when working with a couple, and they have helped me sell my services. Whenever I've had a question, I can call WB, email, or fax, and get a quick response."
S. Lyons

"Unequivocally, I was impressed with the Weddings Beautiful course. I’m grateful to WB for its hard work to provide small businesses like mine the correct tools to ensure success.
Thank you for offering a program that so aptly enables the fulfillment of a personal dream.” 
K. Dryden

 

"The lesson on ‘Mental Power’ really set my mind to work. I feel like I am revved up, and ready to go. Thank you for the mental stimulation, and making me hungry for more." 
C. B. Cunanan
 

Whether you're dreaming of being your own boss, making a career change, or advancing your business, Weddings Beautiful will be with you every step of the way.  What are you waiting for? Enroll today.

What's in Your Wedding Emergency Kit?

 

You’ve planned a flawless wedding and believe with all your heart that it will go off without a hitch. 

Your family has thought about and planned for any eventuality. However, should “Murphy’s Law” show up, the wise bride and her wedding consultant always have an emergency kit available. 

What should go in your kit? These are the basic items we recommend for every kit. Add your own items as you see fit. 

  1. A small sewing kit. At a minimum be sure it has thread to match your gown, the bridesmaid dresses, the mothers’ dresses and the tuxedos. There should be a variety of needle sizes, small scissors and a collection of extra buttons for your gown (if appropriate) for shirt fronts, safety pins and hemming tape just in case.
     

  2. A roll of Hollywood tape. This is used to keep low cut necklines in place among other handy uses. If you can’t find it in your area, you can find it online.  
     
  3. A small medical supplies box. This should include aspirin or Tylenol, Tums or other antacids, band aids, smelling salts, breath mints and some Pepto Bismal tablets. 
     

  4. A box of personal grooming aids. Include a hair brush for touch ups, hair spray (used for both hair and for eliminating static cling on fabrics, hair or bobby pins, hat pins (for securing boutonnieres), your make up, mouthwash, deodorant. 
     

  5. Rolls of Scotch Tape and white gaffer’s tape (you should be able to get at a local hardware store.) These are to be used on emergency fabric tears and on bouquets that “come undone”. Also bring a couple of sticks of white chalk to cover up stains on your white gown. 
     

  6. Other miscellaneous items include: a lint brush, a pair of white or ivory ballet slippers for when your feet scream “take off the heels”, a small hand towel and washcloth, a couple of zip top plastic bags, Kleenex and a bed sheet (to cover the floor in the dressing room to protect your gown as you step into it).

Knowing that you can cover most emergency situations should give you peace of mind. Of course, when you are prepared emergencies are less likely to happen.